Exhibitor & Sponsor Packet

Download the Exhibitor & Sponsor Packet here for complete details.

Booth Preferences/Numbers

You can view a booth diagram here to see the layout. 

Staff will assign booths based on sponsorship level and in the order received/paid along with your preferences. Booth numbers are not necessary for shipment purposes. Staff will ensure your shipments are placed in the correct booth.

Booth Options & Pricing

Standard booths include: one 6’ table, two chairs, WIFI, electricity, AND ONE MEAL TICKET for lunch on Thursday. These are 6’ tables and pipe & drape are not provided. Additional meal tickets are available for purchase. All space is available on a first come, first serve basis.  Spaces are limited, so make sure to register early.

Early Registration Deadline: September 1 – After September 1, booth prices increase by $200.

Booth and Vehicle Parking Options

• Standard Tabletop Booth – $900

  • 1 table
  • 2 chairs
  • Electricity
  • 1 meal ticket

• Premium Tabletop Booth – $1,450

  • 2 tables
  • 4 chairs
  • Electricity
  • 1 meal ticket

• Vehicle Spot & Tabletop Booth – $1,450

  • Parking for one vehicle
  • 1 table
  • 2 chairs
  • Electricity
  • 1 meal ticket

Additional Add-On Options

Payments

Booth payments should be sent to SCEMSA.

SCEMSA
PO Box 360
Winnsboro, SC 29180

Download a SCEMSA W9 form here if needed.

Sponsorship levels

See our exhibitor packet for complete details and benefits on these options. The sponsorship deadline is September 1.

Exhibit Hall Schedule

Wednesday, September 24, 2025

Thursday, September 25, 2025

Note: The exhibit hall will not be open on Friday morning of the conference. We expect you to stay until 4 pm on Thursday unless you make prior arrangements with us. You must be out of the exhibit hall by 6 pm.

Shipping Address

Embassy Suites Greenville Golf Resort & Conference Center
Attn: SC EMS Association
670 Verdae Boulevard, Greenville SC, 29607

Ship materials to arrive between Sept. 21–24.

Vendors are responsible for any storage fees incurred for materials arriving more than 48 hours before the event. If early storage fees are charged by the venue, the vendor will be invoiced for the cost.

Exhibit Booth Cancellation/Refund Policy

Refunds (less a $100 processing fee) will be made for exhibit registration cancellations made in writing to Mary Napier (mary.napier@scemsa.org) more than 30 days before the conference.  If it is within 30 days of the conference, no refunds will be given.

Hotel Accommodations

We have a room block reserved at Embassy Suites by Hilton Greenville Golf Resort & Conference Center for September 24, 2025, through September 26, 2025.

Click here to reserve your stay!

Last date to make hotel reservations is Wednesday, August 27, 2025. Please note that reservations booked at the group rate will receive complimentary parking.

Reservations can also be made by calling 1-800-EMBASSY and asking for the 2025 SCEMSA special room rate.

For more information or questions, contact Mary.Napier@scemsa.org