2024 SCEMSA Leadership Conference - Exhibitor & sponsor registration

Exhibitor & Sponsor Packet

Download the Exhibitor & Sponsor Packet here for complete details.

Booth Preferences/Numbers

You can view a booth diagram here to see the layout. Booths are available in Carolina Ballroom 1-4 and the Grand Hallway.  (updated as of 4.1.24)

Staff will assign booths based on sponsorship level and in the order received/paid along with your preferences. Booth numbers are not necessary for shipment purposes. Staff will ensure your shipments are placed in the correct booth.

Booth Options & Pricing

Standard booths include: one 6’ table, two chairs, WIFI, electricity, AND ONE MEAL TICKET for lunch on Thursday. These are 6’ tables and pipe & drape are not provided. Additional meal tickets are available for purchase. All space is available on a first come, first serve basis.  Spaces are limited, so make sure to register early.

Early Registration - by Sept. 1

• Standard Booth - $900 – One 6' table
• Double Booth - $1450 – Two 6' tables
• Vehicle Booth - $1450 – outside parking space and inside standard booth (spaces are limited)

After Sept. 1, all booth prices increase by $200.

Payments

Booth payments should be sent to SCEMSA.

SCEMSA
PO Box 360
Winnsboro, SC 29180

Download a SCEMSA W9 form here if needed. *This is a new address.

Sponsorship levels

• PREMIER SPONSOR - Single Sponsor - Price and Benefits Negotiated

• GOLD SPONSOR – $5,000

• SILVER LEVEL - $3,500

• BRONZE LEVEL - $1,850

See our exhibitor packet for complete details and benefits on these options. The sponsorship deadline is September 1.

Exhibitor Schedule at-a-glance

Wednesday, Sept. 18, 2024

• 10:30 am - 1:30 pm Exhibitor Setup
• 1:45-2:30 pm Exhibit Hall Grand Opening
• 3:30-4:00 pm Exhibitor Break
• 4 pm Exhibit Hall closes
• 6 pm Welcome Reception/Networking Event

Thursday, Sept. 19, 2024

• 8:30 am - 4:00 pm Exhibit Hall Open
• Attendee breaks will be in the exhibit hall during the day.
• 4:00 pm Exhibit Hall closes and breakdown begins

Note: The exhibit hall will not be open on Friday morning of the conference. We expect you to stay until 4 pm on Thursday unless you make prior arrangements with us. You must be out of the exhibit hall by 6 pm.

Shipping Address

Ship to:
Barbara Steele/– HOLD FOR: (SCEMSA/Exhibitor Name)
Kiawah Island Resort
2 Shipwatch Road
Kiawah Island, SC 29455

Please do not have shipments arrive any earlier than Monday, Sept. 16. Staff will place your items in your booth. The conference center does have a freight elevator in the back of the building at the Loading Dock for those bringing heavier items.

Exhibit Booth Cancellation/Refund Policy

Refunds (less a $100 processing fee) will be made for exhibit registration cancellations made in writing to Mary Napier (mary.napier@scemsa.org) more than 30 days before the conference.  If it is within 30 days of the conference, no refunds will be given.

LODGING ACCOMMODATIONS - MAKE RESERVATIONS

We have reserved a mix of one and two bedroom villas on Kiawah Island over our conference dates, but should you be interested in different accommodations, please be aware that Kiawah offers villas ranging in the number of bedrooms from (1-4) along with private homes (4-8 bedrooms) and upgraded views (limited ocean & ocean views). If you would like to book alternate accommodations outside of what we are currently holding in our block, you will receive a 10% discount off the published online rate when referencing the group name.

See our website page here for more details on the villas, an online reservation link, and the reservation deadline. Our room block can sell out, so make reservations early. (You are responsible for your own accommodations.)

MORE INFORMATION/QUESTIONS, CONTACT:

SCEMSA Marketing Coordinator: Kelly Watson or 843-773-0450.